DocuSign Q&A

Oltmans Construction Co. is pleased to announce the implementation of DocuSign to manage electronic signatures for Subcontract Agreements and Subcontract Change orders - effective immediately

What is DocuSign?

DocuSign® is The Global Standard for Digital Transaction Management. Accessible anytime, anywhere on any device, global enterprises, business departments, individual professionals, and consumers in all industries solve their paper problems by replacing manual, paper-based methods with DocuSign. The result is accelerated transactions that increase speed to results, reduce costs, improve visibility and control, and delight customers. DocuSign helps you keep business digital with the easiest, fastest, most secure way to send, sign, manage and store documents in the cloud.


Who uses DocuSign?

Large multi-national enterprises, business departments, individual professionals, and consumers have standardized on DocuSign, with more than 40,000 new users joining the DocuSign Global Network every day.


What documents will be sent through DocuSign at Oltmans?

At this time DocUSign will be used to sign the following documents: Subcontracts, Purchase Orders and Sub Change Orders.


Can you get a document signed by signees that do not have an account?

Yes, a signer does not require a DocuSign account in order to sign a document. If you wish to ensure that a signer DOES have a DocuSign account as an extra level of authentication, this is possible by either a free signer account OR using the 'manage signers' function from the senders account.


What is an electronic signature?

An electronic signature, or eSignature, as defined by the Federal ESIGN Act, is an "electronic sound, symbol or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record" (ESIGN). All 50 states have laws that define electronic signatures in substantially the same way.


How are electronic signatures better than handwritten "wet" signatures?

  WET ELECTRONIC
COST
  • Paper processing, printing, filing, mailing and fax
  • Overnight shipping costs extravagant
  • Paper-free processing
  • Delivery over Internet eliminates shipping costs
TIME
  • Delivery of mail may take up to several weeks
  • Missed form or lost paperwork creates further delays
  • Often requires the presence of a notary
  • Mobile, anywhere, anytime access
  • All fields must be filled before document can be signed, leading to less "no-good" documents
SECURITY
  • Tampering – Backdating, alterations, or forgery
  • High possibility for human error in data entry or copying
  • Encryption and audit trail ensures documents are tamper-evident
  • Unalterable capture of signing data; electronic storage

What is the difference between an "electronic signature" and a "digital signature?"

Electronic signatures, e-signatures, are a broad category of methods for signing a record or a document. A digital signature is a type of e-signature that uses a specific technical implementation. Digital signatures providers like DocuSign follow the PKI (Public Key Infrastructure) protocol.

Both digital signatures and other e-signature solutions enable you to sign documents and authenticate the signer. But, the purpose, technical implementation, geographical use, and legal and cultural acceptance of digital signatures versus e-signatures varies.


Can I use DocuSign on my Mobile Device?

DocuSign has "Designed for Mobile" functionality to allow anyone to sign on their phone in an interface specifically designed for smaller screens. There is no app to download, it runs in your mobile browser, and it works with Apple iPhone, Windows Mobile, Google Android and RIM Blackberry. It also enables your signers to eSign from the kids' soccer game, in line at the grocery store, while pumping gas...anywhere that they have access to their mobile email.


DocuSign Support:

Oltmans Internal Support. Please email questions to docusignsupport@oltmans.com


DocuSign Support:

www.docusign.com
https://support.docusign.com/en/home
1-800-379-9973